Minutes of the Joint Planning Committee and Full Parish Council Meeting held
on Tuesday 7th April at 7.00pm
conducted on-line: LINK: https://global.gotomeeting.com/join/915717165
Present: Cllrs Glyn Charlton (GC), Peter Beasley (PB), Perry O’Callaghan (POC), David Hussein (DH); Alex Fullwood (AF), Alan White (AW), Jackie King (JK); Brian Dorton (BD);
In attendance: Desiree Home (Clerk)
334 APOLOGIES FOR ABSENCE
Cllr Paulina Stockell
335 RECORDING OF PROCEEDINGS
The Clerk was recording the meeting for the Parish Council & Cllr Alex Fullwood Admin GoToMeeting
336 DECLARATIONS OF INTEREST AND LOBBYING
Cllrs GC and PB declared an interest in JBLC/Allotments and RGC.
Cllr AW declared an interest in JBLC/Allotments
337 EXCLUSION OF THE PRESS AND PUBLIC
Members AGREED that no items required this and is not relevant
338 PLANNING COMMITTEE (For Planning Committee consideration only)
338.1 The Minutes of the Planning Meeting held on 3rd March 2020 were APPROVED.
No matters arising.
338.2 To consider the following planning applications:
- 20/501261/FULL PROPOSAL: 5 River Close East Farleigh
Erection of a single storey front extension with a roof light. Erection of pitched roof to ground floor front elevation.
Unanimously AGREED to recommend APPROVAL
- 20/501113/FULL 3 Walters Cottages Heath Road East Farleigh
Erection of two storey side extension and part single, part two storey rear extension, to include rear dormer window.
Unanimously AGREED to recommend APPROVAL
- 20/500342/SUB Hazeldene Dean Street
Consultee Comment on Discharge of conditions as above
No Comments and AGREED to go with decision of Planning Officer
- 20/500803/SUB Cuckoo Farm Wilsons Lane
Submission of Details to Discharge Condition 2 (Details of External Materials) and Condition 3 (Remediation Method Statement) Subject to 19/505241/FULL
Consultee Comment on Discharge of conditions as above
No Comments and AGREED to go with decision of Planning Officer
338.3 To receive notifications of any planning decisions made by MBC since the last meeting:
- 20/500358/PNPA Little Adelaide Farm – Prior Approval REFUSED
339 MINUTES OF FULL COUNCIL MEETINGS
339.1 The minutes of the Full Council Meeting held on Tuesday 3rd March 2020 were APPROVED.
There were no matters arising
339.2 The minutes of the Extraordinary Meeting held on Wednesday 25th March 2020 were APPROVED.
It should be noted that nothing discussed at the meeting was acted upon but it is now AGREED that those matters should be ACTIONED as appropriate.
340 PARISH COUNCILLORS
To hear anything that Councillors feel the Parish Council should be doing during the present crisis (other than what is already being done):
- It was AGREED that a regular report be obtained from the local Community Group who are co-ordinating help to Parishioners during the COVID-19 crisis. There should be no personal details, simply the numbers in regards how many shopping requests/medical help/requests for phone calls etc. It was further noted that they have been overwhelmed with email correspondence and have requested no more “for info” mail, only essential or urgent requests.
Action: Cllr GC to talk to Hannah Ashcroft and Roseanna Smitherman-Cairns who are co- ordinating the Community Help Group to ask if they can provide regular updates.
- It was noted that the Clerk is keeping the Website updated with regular information and important announcements during the crisis and Cllr AF is keeping Face Book updated.
341 FINANCE
(Note: Delegated powers are now AGREED as per Minutes of The Extraordinary Meeting 25th March 2020 during the COVID-19 Crisis)
341.1 To ratify payments made since the last meeting:
Standing Order Clerk’ Salary March 2020 £ 600.00
Standing Order Car Park Attendant’s Salary March 2020 £ 118.08
07042000 Direct Debit Multipay £ 309.22
Direct Debit BC&E People’s Pension £ 108.71
07042001 Direct Debit PWLB £ 2379.40
341.2 The following BACS transfer payments were APPROVED and will be authorised on Unity Trust Internet Banking by two signatories (Cllrs GC and PB & with delegated powers to The Clerk) following the meeting:
07042002 Cllrs Expenses PB £ 39.20
07042003 Cllrs Expenses AW £ 133.87 07042004 Cllrs Expenses PB £ 31.00 07042005 Viking £ 26.26
07042006 Viking £ 20.26
07042007 Complete Weed Control £ 302.10
07042008 Pearsons Maint conract £1652.69
07042009 Gallagher Aggregates £ 334.80
07042010 L Owen Time Sheet £ 144.32
07042011 Clerks Salary & Expenses £ 282.16
07042012 AcuIT Maint & Backup £ 69.90
07042013 HMRC Qtrly Return £ 757.21
341.3 The financial statements for the period up to 27th March 2020 were received.
These represent the state of play at the end of Week 52, 2019-20.
341.4 Other financial matters:
- Section 137 Donations
A Resolution was passed and unanimously AGREED to double the budget for 2020/21 Section 137 Donations as they had been missed off the last Agenda.
- It was unanimously AGREED that there should be consideration for donations to other charities dealing with the COVID-19 crisis. This will be carried forward to the next meeting.
342 ANNUAL GENERAL PARISH MEETING & ANNUAL MEETING OF THE COUNCIL
* SEE ADDENDUM
343 COMMUNICATION WORKING PARTY (CWP)
- It was reported that the CWP had met before the “Lockdown” but there were no matters that required urgent action. It was AGREED to hold over such matters until normal meetings can resume.
- It was AGREED that FB should be a place for useful and important information and that the Parish Council wish to endorse. It was further AGREED that ADMIN ONLY must post and visitor posts need to be APPROVED.
344 FORTHCOMING ABSENCES
For noting by Clerk and Members. N/A
345 DATE OF NEXT MEETING
Tuesday 12th May 2020 – TO BE CONFIRMED
The meeting was closed at 7.42pm
ADDENDUM
AMENDMENT OF MINUTES AS AGREED AT
EFPC MEETING HELD ON TUESDAY 12TH MAY 2020
5 MINUTES OF THE JOINT PLANNING COMMITTEE AND FULL COUNCIL ‘ON-LINE’ MEETING Tuesday 7th April 2020:-
5.1 It was agreed that the Minutes of the Joint Planning Committee & Full Council Meeting held on 7th April required amendment to page 3, Item 342, as follows:-
- Annual Parish Meeting (APM) 27th April 2021 (deferred from 28th April 2020) as per KALC’s recommendation
- Annual Meeting (AM): It was AGREED to defer until either the public can attend or next May 2021 (after the deferred Elections) as recommended by KALC.
End